Outdoor Site Bookings

Members of the university community can book space on campus for outdoor events such as barbecues, beer gardens and charity fundraisers. Members of the general public are not permitted to book outdoor events on campus.

An updated version of the Outdoor Site Booking Procedure has been developed for those wishing to book an outdoor space on campus. The procedure outlines:

  • Who can book an outdoor space
  • How to submit a request for space
  • Additional information on barbecues, alcohol, advertising, clean up and garbage/recycling

Please note: Space on campus is at a premium in September. Please submit your request as early as possible. We require a minimum notice of 10 days prior to the event.

Submit your request for an outdoor event

  1. Complete the Outdoor Site Request Form (PDF 93K), which includes current schedule of fees.
  2. Submit the completed form to the Site Booking Coordinator by:
    • Email to:  osb@ualberta.ca
    • Fax to:  780.492.7582
    • Mail to:    Site Booking Coordinator
                      Facilities and Operations
                      4th Floor, General Services Building
                      Edmonton, AB T6G 2H1

Outdoor Photography

Members of general public may use campus grounds for engagement, wedding and graduation photography. All outdoor photography must be booked ahead of time and a $25 non-refundable fee will be charged, payable by cash or cheque. 

To book, contact the Site Booking Coordinator: 

Karen Wilson

If you plan to book the grounds surrounding Convocation Hall (the Old Arts building), please book as early as possible since times are limited. 

Rent Recycling Bins for Your Event

For outdoor events, recycling bins can be rented as part of your Outdoor Site Request Form submission.

For indoor events, please fill out the Indoor Recycling Bin Rental Form (PDF 38K). 

Submit your request for indoor waste, recycling and organics bins

  1. Complete the Indoor Recycling Bin Rental Form (PDF 38K).
  2. Submit the completed form to the Waste Diversion/Recycling Coordinator by:
    • Email to:  jessie.kwasny@ualberta.ca 
    • Mail to:    Waste Diversion/Recycling Coordinator
                      Facilities and Operations
                      4th Floor, General Services Building
                      Edmonton, AB T6G 2H1

Learn more about organizing sustainable events:

Indoor Site Bookings

Facilities & Operations does not book indoor space. Please refer to the Short-Term Casual Event Procedure for details regarding booking centrally-scheduled space. 

Indoor Photography

The university does not book indoor space for photography, with the exception of Convocation Hall (the Old Arts building). Please contact the Department of Music directly at 780.492.0601 to book Convocation Hall for photography.

For more information, please contact:

Karen Wilson, Site Booking Coordinator

Jessie Kwasny, Waste Diversion/Recycling Coordinator

Facilities and Operations Maintenance Desk: 780.492.4833

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