University of Alberta

Outdoor Event Site Bookings

Outdoor events such as barbecues, beer gardens, and charity fundraisers can be scheduled at anytime throughout the year. Only registered student groups, faculties, or departments are able to book space on North Campus, Campus Saint Jean, and South Campus. Requests must be submitted five business days prior to the event.  Please note: space is at a premium in September, so please submit your request as early as possible. Check the request form for a current schedule of fees.

Old Arts Building Entrance

Outdoor Photography

Off-campus individuals may use the campus as a site for engagement, wedding or graduation photography. All outdoor photography must be pre-booked by contacting the Booking Coordinator at 780.492.2301.

A $25.00 fee, payable by cash or cheque, is required to book outdoor photography. Facilities and Operations does not book inside space for weddings; however, the interior of Convocation Hall (Old Arts) may be booked for wedding photography by contacting the Department of Music at 780.492.0601. 

If you plan to use the Old Arts Building grounds for your wedding photography book the space as soon as possible, since times are limited.

Watch our online slideshow for a seasonal view of our beautiful campus.

Picnic in the main quadSubmit Your Request for an Outdoor Event or Outdoor Photography

  • Email by attaching the form to an email message and send to the Site Booking Coordinator
  • Fax to 780.492.7582 or
  • Mail the form to:

Site Booking Coordinator
Facilities and Operations
4th Floor, General Services Building
Edmonton, AB T6G 2H1

A form approving the site will be returned to you. This does not approve the event itself. For some events, prior approval may be required by the Dean or Director of your faculty or department.

All food service to the students/public must be approved by Alberta Health Services. For more information contact AHS at 780.735.1800.  A private function that is NOT open to the public, does not require a permit.

Having a barbecue? 

  • Barbeques are available for rent through the Students' Union
  • Facilities and Operations rents fencing, picnic tables, garbage cans, and recycle stations.
  • Make sure that a tarp is placed beneath your barbecue to catch any drips of grease.
  • You must have a fire extinguisher. They are free at L'Express in SUB, with your OneCard.
  • Do not set barbeques near building air intakes and please don't dump the ash from a barbecue into flower or shrub beds.
  • Are you serving alcohol? Contact Ancillary Services for a permit. Fencing is also required.
  • Setting up a tent? Contact Facilities and Operations first to avoid damage to underground systems.
  • Do not use spray paint or spray chalk on any hard surface.
  • No parking is allowed on grassed areas such as quad.
  • Please do not fill outdoor cement garbage urns with boxes, packing material, etc. from events. Use the loading dock bins.

Our mailing address:

Site Booking Requests
Facilities & Operations
University of Alberta
4th floor, General Services Bldg.
Edmonton, Alberta, T6G 2H1

EMail: karen.wilson@ualberta.ca
Telephone: 780.492.2301
Fax: 780.492.7582

 

Quick Links

UAPPOL Procedures

Photo Gallery (click on one of the following links to watch a seasonal slideshow)